Work Study

Work Study is a federal program through which eligible students may earn money to pay for part of their college expenses. Employment is on a part-time basis. Students are paid the current minimum wage rate, and work an average of 10 hours per week. Work Study provides jobs to students who demonstrate the highest financial need. A student must maintain at least six (6) credit hours and meet satisfactory academic progress standards to qualify. This program is only offered to students who are Texas Residents attending the regular fall/spring terms.  

Student Eligibility Requirements:

  • Be a Texas resident
  • Enroll in at least half-time in a degree plan leading to a degree or certification
  • Complete a FAFSA application show financial need
  • Register with the selective service, or be exempt
  • Not be enrolled in a seminary or other program leading to ordination or licensure to preach for a religious sect or to be a member of a religious order          

Apply for Work Study

  1. Click the button below to open the application, fill in, then print out and sign all necessary pages.
  2. Email back as a PDF attachment or bring into the financial aid office. 
  3. You will need to provide your I-9 documents you choose to provide in person. 

New Hire Packet

  • How do I sign up for Work-Study?

    Students interested in employment with the college must fill out an application for work study. Return the completed application to the Office of Financial Aid at Abilene & Cisco campuses.When filling out application you will be asked to provide proper identification for the I-9 form which may include your social security card, a current driver’s license or passport.Questions regarding work study jobs may be directed to the Office of Financial Aid. Contact Marla White  at (254) 442-5150 or (254) 442-5153.Once awarded work study for the semester, your supervisor will then be sent  your awarded hours and timesheets for you to begin work.

  • How many hours can I work?

    When you sign up and are approved for work-study, you are awarded a set number of hours. Your timesheet reflects how many hours you can work each month. You may not work over the allocated hours for the month. It may cause you to go over your awarded amount for the semester. We encourage you to work the full allotted hours each month. 

    If you work less than 1/2 of awarded hours for 2 consecutive months,it is possible your award will be decreased and another work study be awarded the fundsTHE HOURS THE STUDENT HAS ON THE TIME-SHEET CANNOT BE DURING SCHEDULES CLASS HOURS.

    Do not just put the same hours each day such as “2-4 or 7-9” every day and they just work whenever. You must document the actual hours they show up to work and it must not be during any class time. Also remember you cannot work during FINAL exams.

  • When do I turn in my timesheet?

    Your Memorandum for Record each month lists the due date along with the authorized hours per month.  You and your supervisor must sign and date the timesheet and your supervisor must turn it in by the due date listed for each month.

    Fall 2017

    Month WorkedDue DateAuthorized Hours Per MonthPay Date
    SeptemberMonday, October 240Tuesday, October 10
    OctoberWednesday, November 140Friday, November 10
    NovemberFriday, December 140Friday, December 8

    Spring 2019

    Month WorkedDue DateAuthorized Hours Per MonthPay Date
    February
    40
    March
    40
    April
    40


  • Where do I turn in my timesheet?

    After you sign your timesheet your supervisor will turn in your timesheet to the Financial Aid Office on or before the due date.  If you are on the Abilene campus please turn them in to the financial aid office as well. Please do not send them to any other office.

  • What day do I get paid on?

    Work study students get paid on the 10th of every month unless it falls on a weekend, then it is the Friday before.

  • Where do I pick up my paycheck?

    You will pick up your check in the business office. You must show a student ID or driver’s license/Picture ID to pick up check. If you would like your check mailed, please go by the business office and let them know where you would like it mailed. They will ask you to sign a form before it can be mailed to you.

  • How can I access my W-2?

POSITIONS AVAILABLE:

DEPARTMENT

SUPERVISOR

CONTACT INFORMATION

CAMPUS

Athletic Training

1

Mike Garcia

michael.garcia@cisco.edu

254-442-5064

Cisco

Duties: Computer filing, athletic training online, athletic duties, etc.

Band

1

Manuel Martinez

Manuel.martinez@cisco.edu

254-442-5125

Cisco

Duties:

Baseball

4

Justin Braddock

Justin.braddock@cisco.edu

254-442-5033

Cisco

Duties: Take care of baseball field and facilities. Other duties as needed. 

Belles/Cheer

1

Debbie Baker

Debbie.baker@cisco.edu

254-442-5140

Cisco

Duties: General office duties. Many misc. jobs – filing, telephone, cleaning dance room, etc. Computer skills required. Belle/Cheer Preferred.

Cosmetology

1

254-442-5055

Cisco

Duties: Office duties- typing, taking appointments, filing, answering phones, checking mail and e-mails and other office related duties as they arise. 

Faculty-CISCO

1

Wanda Moody

Wanda.moody@cisco.edu

254-442-5179

Cisco

Duties: make copies, put folders together, other duties as assigned.

Field House-Mens

2


254-442-5030

Cisco

Duties: duties include maintaining the overall cleanliness and appearance of the men's fieldhouse. Tasks include nightly sweeping, mopping, and vacuuming as well as trash duties. Other tasks involve straightening up the main classroom and breezeway area when necessary.

Financial Aid

1

Marla White

Marla.white@cisco.edu

254-442-5150

Cisco

Duties: General Clerical duties, scanning, open/separate mail, make copies, assist with financial aid forms, help with student traffic, prepare mailings, other duties as assigned.

Fitness Center

4

Kirk Walker

Kirk.walker@cisco.edu

254-442-5169

Cisco

Duties: Duties will include cleaning, organizing, maintaining and monitoring the fitness center. Monitoring hours will be assigned by the supervisor in the evening including weekends. Fitness center includes all 3 racquetball rooms, general workout area, closet and both bathrooms. Workers need to be prepared to mop, sweep, dust, buff, do toilets and lift heavy weights on a daily basis. 

Business Office

1

Dorothy Rogers

Dorothy.rogers@cisco.edu

254-442-5035

Cisco

Duties: General clerical duties, filing, shredding etc.as well as, other duties as assigned. A student working towards a Business Degree preferred.

Library-Cisco

2

Jordan Kepple

jordan.kepple@cisco.edu 

254-442-

Cisco

Duties:Filing / shredding documents, shelving books, check in / out materials, help set up / take down book displays & seasonal decorations, answer phone, lookup fines on computer, assist with closing procedures (if working evenings) including straightening chairs, turn out lights, etc... , assist patrons as needed with printing or with finding items in the library, other duties as may occur.  

Library -AEC

1

Jordan Kepple

jordan.kepple@cisco.edu

325-

Abilene

Duties: Filing / shredding documents, shelving books, check in / out materials, help set up / take down book displays & seasonal decorations, answer phone, lookup fines on computer, assist with closing procedures (if working evenings) including straightening chairs, turn out lights, etc... , assist patrons as needed with printing or with finding items in the library, other duties as may occur.

Maintenance

1

Gina Reeves

Gina.reeves@cisco.edu

254-442-5046

Cisco

Duties: Assist with sweeping, mopping, window cleaning, vacuum, dust, clear sidewalks & porches, clean chalkboards and take out trash.

Football

6

 @cisco.edu

254-442-

Cisco

Duties:

Print Shop

1

Bonnie Lavender

Bonnie.lavender@cisco.edu

254-442-5170

Cisco

Duties: Maintain copiers as needed, make copies, learn to pad, cut, laminate and bind, run errands and make deliveries as needed, and must be able to lift 50lb. boxes of paper.

Science Lab

1

Justin Ceniceros

Justin.ceniceros@cisco.edu

254-442-5185

Cisco

Duties: Make copies, organize supplies, cleaning (test-tubes, glassware, etc.), grade and record lab exercises, retrieve mail, sort and organize paperwork, run various errands, inventory supplies, make culture media, if qualified. Tutor and assist during lab class, help keep labs organized and orderly in general.

Soccer 

1

Faith Thurman

Faith.thurman@cisco.edu

254-442-

Cisco

Duties: 

Softball

2

Leslie Dean

Leslie.dean@cisco.edu

254-442-5015

Cisco

Duties:

Volleyball

2

Susan Moore

Susan.moore@cisco.edu

254-442-5004

Cisco

Duties: game prep, assist with video, help with laundry, and other duties as assigned

Women’s Basketball

2

Amber Taylor

amber.taylor@cisco.edu

254-442-5174

Cisco

Duties: Laundry, filming practice and all games, stat home and away basketball game, travel with team for away games, manage & clean basketball gym before & after practice and games, aid in practice and be a team player.

Head Start

3

Sundae Starr

sstarr@cisco.esc14.net

254-442-2316

Cisco

Duties: 

Front Desk/Financial aid-AEC

1

Natalie Comer

natalie.comer@cisco.edu

325-794-4412

Abilene

Duties: 

Rodeo

1

Don Eddleman

Don.eddleman@cisco.edu

254-442-5012

Cisco

Duties: Feeding Livestock, Helping prepare for scheduled practices, Computer work, Clerical duties, and Arena maintenance

TOTAL= 41

 

Role as A Student Employee  

By accepting a Work-Study (FWS) position, students become members of a department or agency that depends on them. Students should report to work on time, notify the supervisor when they will be late or absent, and dress appropriately for the work location (dress code should be discussed during the interview). When asking for time off, students should consider the employer’s needs as well as their own. In addition, some work study positions may require access to confidential information. Students will be asked to sign a confidentiality statement, a copy of which is maintained in the financial aid department. Abuse or misuse of such authorization is grounds for dismissal and other disciplinary action!
 If a problem develops on the job, the first point of contact should be your supervisor. If the problem cannot be resolved the student should contact the Federal Work Study Specialist in the Financial Aid Office for resolution or possible further referral. Quitting a Work-Study job should be the last resort. There is no guarantee that the Work-Study award can be replaced with another type of aid or that you can secure another Work-Study position. Failure to follow expected policies and regulations may result in the cancellation of the Work-Study award and the loss of the Work-Study position. Acceptance of a position through Work-Study implies a commitment to the employer for at least one semester unless a prior arrangement is agreed upon.
 

Role as a Supervisor of Work Study

For a Work-Study program to succeed, supervisors must make certain commitments to student employees. The supervisor must work with the work-study employee to make sure that the job never conflicts with the student’s education. The student’s first responsibility is to obtain an education. 
Supervisors are expected to adequately train students in their responsibilities and to provide helpful guidance as needed. While students may temporarily or occasionally perform duties that are normally those of a regular employee, it is against federal law to replace a regular employee with a work-study employee. 
Once you accept the position the supervisor must email Marla White with your name & student ID to let us know you will be working for them.The supervisor also agrees to monitor the work-study student’s time sheet and to sign it at the appropriate time after the student has signed the document. 
The Financial Aid Office provides a schedule of when time sheets are due and is listed above. The interview and other preliminary discussions should cover such areas as duties to be performed, the acceptable dress code, and scheduling. 
The supervisor should of course, make certain that adequate work is available for the position and know that just as with any other employment, the wages must be earned. Supervisors also accept and acknowledge that any monies earned above the student’ original or adjusted Work-Study award is the 100% responsibility of the employing department.
If your student is “not there” or “hasn’t shown up” when timesheets are due, please contact the student  to let them know it must be signed by them to received payment. If they do not show up to work and have not contacted you, please call our office and notify us so you can release them from duties, and we can replace them with someone else who will work.  We always have several students waiting for a work study position that are eager and willing to work. 
Do not let the students keep their own timesheets to carry around. Please designate an area, folder or tray somewhere in your department where they can keep them and check in and out with the supervisor. This avoids all the “I lost my timesheet” issues. 
The Financial Aid Office MUST receive the timesheets by the due date and they need to be delivered by the supervisor not the student. You may put them in a sealed intercampus mail envelope and have student deliver if you are unable to. 
If you are sending on the due date through intercampus mail, please also scan a copy to me to ensure I get it or it will be marked late and not be processed.  
Abilene campus please turn in to financial aid counselors there and they will ensure that they are sent to the Cisco campus where they are processed.